In the event that you happen to have been accorded the chance and a privilege to organize your company’s annual picnic, apart from this being just an opportunity to privilege in, it is as well an overwhelming one as well when you look at the enormity of the task. You know that one thing that is for sure that will come to mind at such times will be to ensure that you come up with an event that will prove a memorable event that will impress all that will be coming over for the retreat. Indeed this is no mean task and as a matter of fact there is a need for some good planning for this to come through. With the following tips, no matter the size of your company, you will be quite sure to have organized a company picnic that will capture the memories of most, if not all, of your guests to host at the picnic. To start one off with this, here is an outline of some of the things that must be factored-the number of guests, the location, the budget you will be running on, the date and time of the event, the foods, entertainment and prizes, and the theme for the event. Additionally you will be supposed to be looking at the other factors such as invitations, the transport, liability insurance and the cleanup. Read on and see some of the ideas on how you will be best approaching the need to come up with your list.
Ask what the estimated number of guests are. Research if at all the employee’s family members have been given the green card to attend. If so, liaise with the relevant department in your company to come up with an estimated head count of the number that you will be hosting and serving at the picnic. In this respect, it will as well be a good idea to think of giving out invitation cards for your employees and their families and have a response request. This is a sure step that will certainly see you planning for having just the sufficient foods and supplies for the other essentials for the event and as such avoid wastages or the disappointment of insufficiency.
Secondly, you need to take a look at the budgets that you will be running on. Of course you need to know how much money you will be with so as to do any effective planning. It is often the case that you will be required to submit your proposals in which you will have all your overall plans and the best practice is to present more than one of these with variations in their themes and expenses.